Hampton University
Hampton University: Continuing to Move Forward
03/14/2018 - #159

Dear Hamptonians,
Hampton University first and foremost has always been an institution tailored to the mission of molding and educating future leaders. President Harvey stated that we are proud of the culture and students at Hampton University, including the way they respectfully addressed their matters of concern in the recent town hall meeting. These annual meetings were established by President Dr. William R. Harvey thirty years ago.  Since the February meeting, administrators and student leaders have been in constant communication.  

What follows is a look at the numerous previously planned quality of life projects already underway as well as an overview of future plans to further improve the student experience at Hampton University:

At the request of Dr. Harvey, SGA president, Martha Baye identified 10 students to serve on the Food Services Working Group. The group is chaired by Dr. Barbara Inman and includes representatives for Gourmet Services, Inc. (GSI). Two meetings have already taken place and immediate changes have been put into place.  These changes include new hours of operation for the cafeteria and the Wellness Station.  Additionally, students will now be informed of the menu options via TV display, electronically, and with a hardcopy.  “Breakfast at Night” has been moved from Friday to an earlier day in the week.  

A new dining concept, RESET, allows students to serve themselves and eat as much as they would like.  Healthier food options are available, including vegan and vegetarian selections on both floors.  The hot bars, also on both floors, are available seven days a week.  The Deli Station on the second floor will feature premium meats, a salad spread, hummus, a variety of breads and toppings.

Students are already taking notice of the new and expanded offerings from Gourmet Services, especially students with specific dietary needs. One of the expanded services is the Wellness Station, featuring vegan friendly, gluten free, pescatarian and vegetarian options, which is now open 7 days a week.

The second Food Services Working Group meeting was attended by Jessica Klemencic, a Virginia Department of Health Inspector, who provided a brief overview of how inspections are conducted.  Klemencic stated that Hampton University receives a Risk Based Inspection (RBI).  These inspections are random and are conducted 3 - 4 times a year. Inspectors look for approved food sources, retail practices, food time and temperatures, hygiene, and cross contamination. Inspections can take anywhere from 3 - 5 hours. The group was also informed that inspection results are made available online within one week of the inspection.  

Gourmet Services, Inc. employees are also undergoing intensive training on Customer Service, Quality Control, Sexual Harassment and ServSafe. ServSafe training deals with the day to day operations of food service and covers five key areas: Basic Food Safety; Personal Hygiene; Cross-Contamination and Allergens; Time and Temperature; and Cleaning and Sanitation. ServSafe training will provide employees with insight on how to safely handle food in order to reduce risks and behaviors that are related to foodborne illness and outbreaks.

Sexual assault always has and will continue to matter on the campus of Hampton University. These incidents are handled by a network of professionals who are highly trained in this area. The network includes the Counseling Center, the Health Center, the Office of the University Chaplain, the Title IX Office, the Hampton University Police Department (HUPD) and the Office of Student Affairs.

The Title IX Office and HUPD provide the investigative arm and leadership on reported cases. The Title IX specialist and individual law enforcement officers are involved in the process. The Counseling Center provides crisis intervention and on going emotional support. The Health Center provides medical care and medical counselling. The Office of the Chaplain provides spiritual counselling and support.  The afore-noted team of qualified professionals is committed to fostering an environment where students feel comfortable reporting incidents and trust when incidents are reported, an investigation will proceed. The process cannot move forward if the sexual assault is not reported.

Hampton University’s sexual assault process is very aggressive.  Anyone who has experienced harassment or assault is encouraged to report it.  There are Confidential and Non-confidential Resources available for reporting sexual assault.  Confidential resources are mandated by law to protect an individual’s right to privacy.  Non-confidential resources work together to investigate all reports of sexual assault. It is important to note the difference between Non-Confidential Resources and Confidential Resources when reporting sexual assault.

A Non-Confidential Resource has an obligation to report incidents.  The Non-Confidential Resources on campus are: Hampton University Police Department; Title IX Coordinator; Dean of Judicial Affairs and Housing; Dean of Residence Life; as well as Faculty and Staff.

A Confidential Resource has no requirement to report incidents of sexual assault, discrimination, harassment or violence.  Confidential Resources on campus are: Hampton University Student Counseling Center; Hampton University Student Health Center; Hampton University Chaplain. If a person reports an incident of sexual assault to one of the confidential resources, the matter will remain confidential unless permission is given to forward the report to a non-confidential resource.  The final arbitrator of all sexual assault cases is the Sexual Discrimination and Misconduct Committee.  This is a five-member team under the authority and approval of the Hampton University Board of Trustees to adjudicate all cases of sexual assault and other violations under the Title IX Office.

Educational Outreach on Matters of Sexual Assault

The university provides annual educational sessions on sexual assault to the entire University community.  These informative sessions, led by members of the team, are periodically held with student organizations, in residence halls, and with faculty and staff.  Beginning in the fall, the University 101 orientation course will include a specific chapter which addresses sexual assault, sexual harassment and sexual misconduct. ? ?The Title IX Office at Hampton University provides proactive forums to heighten awareness on the procedures for handling issues of sexual harassment, sexual misconduct and sexual assault.  The office is in complete compliance with Federal Law. Federal Law requires Hampton University to investigate every Title IX complaint.   All reports are investigated as mandated by Federal Law.  The entire sexual assault process may be found at http://www.hamptonu.edu/compliance/title9/ This process is subject to and vetted by independent legal counsel and is subject to state and federal oversight.

There are a number of campus-wide  public awareness campaigns held on campus to highlight sexual assault awareness.  These campaigns include, meetings with student groups, The Red Flag Campaign and Denim Day.

Red Flag Campaign
For many years Hampton University has sponsored a Red Flag Awareness Day. At the request of the Title IX Coordinator, a committed group of students partnered with the Title IX Office to form a Red Flag Campaign Taskforce to promote sexual assault awareness and educate students.

The Red Flag Campaign is a public awareness campaign that addresses dating violence and sexual assault on college campuses. The campaign uses a positive strategy to help promote healthy relationships and encourages bystander intervention.  The Red Flag Campaign notes that it is important for people to "say something" if they see "red flags" or warning signs of abuse or sexual violence in a friend's relationship.

Denim Day
Denim Day is an international movement designed to bring awareness to sexual assault against women, men, boys and girls.  The entire university participates in this annual spring event during the month of April which is Sexual Assault Awareness Month.

The University contracted the Atlantic Environmental Companies (AEC), an independent company based in Chesapeake, Virginia (https://www.atlanticenvironmental.com/) to inspect for mold and mildew in every residence hall.  AEC began the visual and air quality inspections on Monday, March 5, 2018.  The SGA President accompanied the inspectors during several of their recent visits. Between March 5, 2018 and March 12, 2018, AEC professionals inspected all twenty-three residence halls and commons areas that total approximately 700,000 square feet of area.  This included a visual assessment of each individual space as well as recording the temperature and relative humidity levels at the time of the inspection.  AEC is also providing limited mold specific air monitoring within various locations at each building.  This task should be completed on March 15, 2018.

Mold and Mildew Mitigation
Atlantic Environmental Companies has submitted its findings to the university. In general, AEC found all of the buildings to be in very good condition with very limited isolated visible mold activity. To keep these buildings clean and in good condition, it takes a collaborative effort from both the University staff and the residents.  AEC made the following recommendations after the inspections of the residence halls:

General Recommendations
Replace all stained suspended acoustical ceiling tile and/or stained gypsum wallboard ceilings. Investigate and repair sources of water intrusion.
Provide cleaning of all existing HVAC and/or Fan Coil Unit supply and return diffusers and grills on a quarterly basis or as recommended by the manufacturer.
Maintain timely filter changes on all HVAC equipment as per the manufacturer’s recommendations.
Keep laundry in in residence rooms in one location, as damp clothing is an invitation to mold and mildew.

AEC is currently compiling the individual building space checklists, sampling, and recommendations to forward those reports upon completion. Along with these recommendations, per the University policy, the University will continue to eradicate mold and mildew upon detection and wipe it out immediately or definitely no later than 48 hours.  

Campus-wide Renovations and Enhancements
Over the last three years, Hampton University has committed $20 million dollars to renovate, upgrade and enhance buildings to ensure a high quality living experience.  Students on the first and second floors of James Hall and portions of Virginia Cleveland Hall are already reaping the benefits.  They are enjoying new suites complete with upgraded bathrooms and social gathering spaces.  Twitchell and Kennedy Halls now have renovated bathrooms. That’s just the start.

The third, fourth and fifth floors of James Hall will be renovated into suites. The University has already converted the 1st and 2nd floor rooms of James Hall to suites.  There are bathrooms in each room with a beautiful study room on both floors. The total cost was $2.5 million.

In Twitchell Hall, 1st and 2nd floors bathrooms and roof renovations started in May 2017 and completed in August 2017.  In December 2017, the 5th floor bathroom was completed. Still ahead are renovations to the bathrooms on the third and fourth floors. Construction of a new 52-bed suite-style male residence hall is slated to begin within the month. Pierce Hall will be demolished once the new male residence hall is built.
To ensure the safety of on-campus students after dark, the University has installed additional lights and cameras, as well as upgraded and added to the existing 21 call boxes.

In Virginia Cleveland Hall Suites (Residential Facility), the former dining hall was converted into residential suites (35 double occupancy bedrooms with private bathroom facilities).  The first floor renovations included window replacements, a fire protection system, HVAC/plumbing, and structural upgrade.  The furniture is equipped with the latest technology that included charging stations in the chairs and in the tables. The total renovation cost was $4.6 million. The project started in June 2015 and was completed in August 2016.  

A Student Success Center is now open. The Student Success Center is a new single story brick building. The construction includes spaces for seven offices, and classroom space for twenty-five to thirty students.  This Center also houses a 24-hour computer lab with twenty computer stations and two copy/print/fax machines with a separate entranceway.  The project was completed in August 2017.  

Armstrong Hall – The project started November 2017 and will be completed August 2018.
Armstrong Slater –The project started December 2017 and will be completed September 2018
New Men’s Residence Hall – The planning started January 2018.
Turner Hall – The plans and specification began February 2018 and will be completed August 2018.

We value working together to enhance the campus experience. The initiatives above are yet another example of an already effective collaborative effort.

                                                                           — The President and Administrative Council



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